Airlines Group Booking Terms & Conditions
Your Complete Guide for Domestic and International Travel
GroupsAirfare Airlines Group Booking: Terms and Conditions
Welcome to GroupsAirfare, where we specialize in providing efficient group flight booking services. Whether you are traveling for business, leisure, or a special event, we ensure a smooth and hassle-free process. Please read the following terms and conditions carefully to understand the guidelines when booking group flights with us.
1. Eligibility for Group Bookings
To make a group booking, the group must consist of at least 10 passengers traveling together on the same flight. This applies to both domestic and international flights. Please ensure that all details are provided at the time of booking to secure the best availability for your group.
| Criteria | Details |
|---|---|
| Minimum Number of Passengers | 10 passengers required for group bookings. |
| Eligible Flights | Domestic and international flights available. |
| Booking Deadline | The earlier the better, but at least 30 days prior. |
2. Booking Process
- Step 1: Initial Request: Start by filling out the online group booking form. Provide all necessary details such as the number of passengers, travel dates, and destinations.
- Step 2: Quotation: Once we receive your request, we will send you a detailed quotation. This will include the cost, applicable taxes, available discounts, and other essential information.
- Step 3: Confirmation: After reviewing and accepting the quotation, we will confirm the booking. You will receive an email with all flight details, including passenger names, flight timings, and booking reference numbers.
| Step | Description |
|---|---|
| Step 1: Initial Request | Fill out the booking form with necessary details. |
| Step 2: Quotation | Receive and review your personalized group fare quote. |
| Step 3: Confirmation | Finalize the booking with seat reservations and confirm via email. |
3. Payment Terms
- Deposit: A non-refundable deposit is required to confirm your group booking. The deposit amount will be clearly mentioned in the quotation.
- Final Payment: Full payment is required 30 days before departure. If the final payment is not made on time, the booking may be canceled.
- Payment Methods: We accept payments via credit card, bank transfer, or other authorized methods. Processing fees may apply depending on the payment method used.
| Payment Type | Details |
|---|---|
| Deposit | Non-refundable deposit required to confirm booking. |
| Final Payment | Due 30 days before departure; full payment required. |
| Payment Methods | Credit card, bank transfer, and other authorized methods. |
4. Cancellation and Refund Policies
- Cancellation by Passenger: If an individual member of your group cancels, the refund will be subject to the airline's cancellation policy. Generally, non-refundable tickets are not eligible for a refund, but partial refunds or credits may be available.
- Cancellation by GroupsAirfare: If we are unable to secure the group booking or if the airline cancels the flight, you will receive a full refund.
| Cancellation | Policy Details |
|---|---|
| Passenger Cancellation | Refunds depend on the airline’s cancellation policy. |
| Group Cancellation | Full refund if GroupsAirfare or the airline cancels the flight. |
| Refund Processing | Refunds will be processed according to the airline’s terms. |
5. Changes to Group Bookings
- Name Changes: Minor name corrections are allowed, but major name changes may incur additional charges and require approval from the airline.
- Passenger Additions: You can add passengers to your group booking based on seat availability. However, removing passengers may affect the overall pricing and group discounts.
- Date Changes: If you need to change the travel dates, please contact us as soon as possible. All changes are subject to availability and airline policy.
| Type of Change | Policy Details |
|---|---|
| Name Changes | Minor corrections allowed; major changes may incur fees. |
| Adding Passengers | Subject to seat availability; extra charges may apply. |
| Date Changes | Changes subject to availability and airline policy. |
6. Special Requests and Services
- Seating Preferences: If you have specific seating preferences, we will work with the airline to fulfill your request based on availability.
- Meal Requests: Special meal options such as vegetarian, vegan, kosher, or gluten-free meals can be arranged, subject to airline approval.
- Baggage Allowance: Additional baggage can be arranged at discounted rates for your group. Please inform us ahead of time if your group needs extra baggage.
| Special Request | Details |
|---|---|
| Seating Preferences | Requests for seating together will be arranged, based on availability. |
| Meal Options | Special meal requests can be made for specific dietary requirements. |
| Baggage | Extra baggage can be arranged at discounted rates for your group. |
7. Liability and Disclaimer
- Flight Delays and Cancellations: Delays or cancellations caused by the airline or weather conditions.
- Lost or Damaged Baggage: Claims for lost or damaged baggage should be handled directly with the airline.
We recommend purchasing travel insurance to cover any unforeseen disruptions.
| Liability | Details |
|---|---|
| Flight Disruptions | Not responsible for flight delays or cancellations due to weather or airline issues. |
| Baggage Issues | We are not liable for lost or damaged baggage. Claims must be made with the airline. |
Frequently Asked Questions (FAQ)
General Information
- 01. How do I book a group flight with GroupsAirfare?
You can start by filling out the group booking request form on our website or by contacting our support team directly. - 02. Is there a minimum number of passengers for group bookings?
Yes, a minimum of 10 passengers is required for a group booking. - 03. Do you offer discounts for large groups?
Yes, we offer group discounts based on the number of passengers and availability.
Booking Changes and Cancellations
- 01. Can I cancel a group booking?
Yes, but cancellation fees may apply based on the airline's policies. A non-refundable deposit is required. - 02. Can I change the travel date?
Changes are possible but are subject to availability and the airline's policies. Fees may apply. - 03. Can I modify the passenger list?
Adding or removing passengers is possible, subject to availability and may impact the pricing.
Special Requests
- 01. Can I request special meals for the group?
Yes, special meal options like vegetarian, kosher, and gluten-free meals can be arranged, subject to availability. - 02. Can I arrange extra baggage for the group?
Yes, additional baggage can be arranged for the group at discounted rates. Please notify us in advance. - 03. Can I request specific seating for my group?
We will do our best to accommodate seating preferences, but this is subject to availability.
